If you are transferring in from another agency with benefits, your benefits will follow you. With the defined contribution part of the plan, you invest part of each paycheck into a retirement fund. A new hire checklist ensures that you will not forget anything. Like other states, a Form W-4 or equivalent is required. For most people giving their signature means they’re committed, which helps you avoid complications with counter-offers. Here you will find a Road Map for opening a business, the Small Business Guide which includes details on planing, hiring employees, financing, licensing, payroll calculators, and much more. Carefully consider your options. Then, manage employees properly with a general understanding of state and federal labor laws. As a new member of the Public Employees' Retirement System (PERS), you have a choice to make that will set the course for your future retirement benefits. Review all policies, such as safety and security policies. 2018 Washington State Energy Code. New Hire Checklists for Employers for the First Year: Day one: Conduct a general job orientation, with tour and introductions. There are many different ways to participate, such as vanpooling, carpooling, riding the bus, biking and walking. Explain the compensation and benefits. Long-Term Care Worker Checklist for IHS Surveyors . This also applies to employees who are rehired, if they haven't worked for the company in the past 60 days. Make new hires feel more comfortable, as you’ll have prepared their workspace. They share this information with us. You can change your contributions at any time. Employees may be eligible to receive higher pay through one or more of the following actions: The Compensation Plan is a collection of salary schedules, definitions and application of overtime eligibility designations, assignment pay premiums, shift premiums and standby pay rates as determined by the Assistant Director of State Human Resources. A new hire checklist is a great help as it will ensure that no important steps get omitted when introducing new hires to the office. To enroll in PEBB benefits, your forms must be received by your payroll/benefits office no later than 31 days after you become benefits eligible. - SF256 Self-Identification of Disability. Contributions are automatically deducted from your paycheck, so saving is easy. - SF181Ethnicity and Race Identification. You have 20 days of the date of first employment within which to report the new hire. The state offers a comprehensive benefits package. New Employee Checklist. Washington employers are required by law (RCW 26.23.040) to report all new employees within 20 days of hire. - SF1152 Designation of Beneficiary (Unpaid Compensation, TSP, Life Insurance, Retirement) Prepare Part 1-Original and Part 2-Employee Copy. In addition to various medical plan options to choose from, PEBB pays the full premium for Dental for employees and enrolled dependents. Page 2 Washington State Commercial Vehicle Guide M 30-39.09 2019–2020 Wa cial V Americans with Disabilities Act (ADA) Information Title VI Notice to Public It is the Washington State Department of Transportation’s (WSDOT) policy to assure that no person shall, on the grounds of race, color, national origin or sex, as provided by Title When reporting new hires, you will need the following information about your employees and company: Employee Information: Name; Address; Social Security Number (SSN) Date of Birth; Date of Hire; Employer Information: Business Name; Business Address; Federal Employer ID Number (FEIN) What if my employee does NOT have a social security number? It might look complex so to make things easier, you can always download this new hire checklist template free of charge. Washington State employees may be eligible for accrued annual leave, a personal holiday, sick leave, and other forms of leave. Executive Staff Meet the Washington State Patrol’s Executive Staff. Author: XpertHR Editorial Team In addition to paperwork and notices mandated by federal law, there are myriad state-required documents and workplace notices that private employers must provide to new hires at the start of employment. The salary schedules include the minimum and maximum amounts for each salary range assigned to the class. There is no late reporting penalty in Hawaii. Due on your first day: W-4 - send original to DES Payroll; I-9 Form (I-9 Instructions) - keep at agency; PERS Retirement Status - send a copy to DES Payroll Our Mission Learn how we’re striving to make a difference every day. If you are newly eligible for benefits, you will be provided with enrollment paperwork during your first few days. To enroll complete a MetLife Enrollment/Change Form or create an account on MetLife's MyBenefits portal. Each state has its own new hire reporting program center, which you can find on the U.S. Small Business Administration’s (SBA) website. Your supervisor, appointment letter, or HR liaison will confirm your eligibility for benefits. Fallen Officers Dedicated to those who lost their lives in the line of duty. The Statewide Commute Trip Reduction (CTR) Program was developed to reduce commute trips by state employees. It states that the employee has officially accepted the job, and understands what this entails. Based on the 2018 IECC, "Residential" includes One- and Two-family dwellings, Townhouses and Group R-2 and R-3 buildings three stories or less "Commercial" includes all buildings not covered under "Residential" If you don't choose a plan within 90 days, you will automatically be placed in Plan 3, rate option A, and you cannot later decide to become a member of Plan 2. New Hire Paperwork and Notice Requirements by State. Determine if the worker fits into one of these categories and, if so, that they have met the requirements on the checklist for that category. How the New Hire Checklist Works. Demographic and Administrative Forms . For more information on plan costs, benefit comparisons, plan contact information, and other information that may assist you in making a plan choice, visit the PEBB site or the download the Employee Enrollment Guide. Contact individual vendors about potential discounts. Demographic and Administrative Forms for New Employees; Form Number (if applicable) Form Description; I-9: Employment Eligibility Verification: SF-144: Statement of Prior Federal Service * Employee Address … As a public employee in Washington, you are eligible for retirement benefits administered by the Department of Retirement Systems (DRS). You will receive notice from DRS regarding automatic enrollment into the program. Forms and Checklist; Forms for New Employees. You may not waive dental benefits. Job seeker forms Application for State Jobs (Word file) (Rev. You have 90 days to choose between two plans offered in PERS. With the defined benefit part of the plan, you are guaranteed a monthly benefit for the rest of your life once you meet the plan requirements and retire. Check here for closures and DES service changes due to COVID-19. Save and share your custom forms securely via mobile. For rules surrounding compensation, refer to WAC 357-28 for non-represented classified employees, WAC 357-58 for Washington Management Service (WMS) employees, or the applicable collective bargaining agreement for union-represented employees. To enroll visit Navia Benefits Solutions no later than 31 days after the date you become eligible for PEBB Benefits. This is referred to as the "use-it or lose-it" rule. Money that is not used by a certain date each year will be forfeited to the Health Care Authority and you will not be able to claim it. When you retire, the amount you earn depends on the performance of your investments. If you have already applied to hire employees at a location, you do not need to apply again when you have new hires. The PEBB Program's full employee benefits package includes basic LTD insurance at no cost to you. The civil service rules apply to all non-represented employees, except those positions or employees exempted under the provisions of Chapter 357-04 WAC. This also applies to employees who are rehired, if they haven't worked for the company in the past 60 days. Capital Projects Advisory Review Board (CPARB), Capitol Campus Design Advisory Committee (CCDAC), Spouse or state-registered domestic partner coverage premium surcharge, basic life and accidental death and dismemberment (AD&D) insurance, Statewide Commute Trip Reduction (CTR) Program, assigned agency payroll analyst or HR Business Partner, Legislative approved general wage adjustment, Progression step increase up to the range maximum, Job re-evaluation leading to a higher pay range, Reallocation to a higher level of work within the same job category. Your plan choice is permanent. Step 5: Taxes . Although this isn’t a form in the traditional sense, having a signed offer letter should be part of your new hire checklist. You can use your Medical FSA to pay for health care expenses for you, your spouse, or your qualified tax dependents, even if they are not enrolled in your PEBB medical or dental plan. New Employee Checklist. DCP is different from a regular savings plan because your contributions comes from your pre-tax income. This is the official state of Washington website for businesses, providing simple, step-by-step instructions on how to start, run and grow a business in Washington state. As an employee new to state service, you will have several forms to complete within specified timelines to process your insurance benefits, payroll, retirement, etc. This registration allows your state or country to collect child support payments from these employees. Washington employers are required by law (RCW 26.23.040) to report all new employees within 20 days of hire. History It all started with six motorcy If your form is not received within 31 days, you will default to the Uniform Medical Plan and Uniform Dental Plan with coverage for yourself only and changes cannot be made until open enrollment in November. First, new employees need to know things that affect them personally, such as “Where should I park?”, “What should I wear?” Second, they need to know about things that affect them as a member of a department/school, such as “Who will I be working with?”, “How will my work be judged?” The Long-Term Disability (LTD) Enrollment/Change Form must be received by your payroll/benefits office no later than 31 days after becoming eligible for PEBB benefits. Money that is not used by a certain date each year will be forfeited to the Health Care Authority and you will not be able to claim it. This reporting requirement helps the state collect child support and helps stop unemployment-insurance fraud, an important factor in keeping tax rates stable. DCP automatic enrollment applies to newly hired, full-time employees of qualifying state employers. Note: be sure to use the issued UBI number when dealing with other state agencies. Establish a basic payroll structure to help you hire employees. Review first week's schedule and work hours. The Dependent Care Assistance Program (DCAP) allows you to set aside a "before tax" portion of your gross earnings to use for eligible dependent care expenses. DCAP allows you to save on child or elder care expenses such as daycare, babysitting, general purpose day camps, pre-kindergarten expenses, in-home care for an older dependent living with you and other eligible expenses. Instead, each time you hire an employee, you must report the hiring to the Department of Social and Health Services. My Secure DSHS - With one login you can access multiple Washington state government services. Any hours worked on the 16th through the end of the month are paid on the paycheck on the 10th of the following month. Review professional ethics and code of conduct. Welcome to South Puget Sound Community College! To determine how much you want to contribute per pay period, estimate your expenses for the plan year and enroll in the DCAP for that amount. Photo ID (current driver's license, military ID) And. Refer to Leave and Holidays for more information. The Public Employees' Retirement System Plan 3 (Plan 3) is a two-part, hybrid retirement plan that combines a traditional pension plan, where your receive a defined benefit at retirement, with investment options that work like a typical retirement plan, such as a 401(k). The plan is also flexible. UNIVERSITY of WASHINGTON. Legislation may differ based on your state or country, so make sure you complete all necessary forms within deadlines. Discounts may be available to state employees through some gyms, restaurants, cell phone companies, lodging and rental cars while on leisure travel and entertainment. The PEBB Program provides basic life and accidental death and dismemberment (AD&D) insurance at no cost to employees enrolled in the full benefits package through MetLife. Ask your supervisor or agency HR liaison if your agency uses MyPortal. The Medical FSA is an employer-sponsored benefit that allows you to set aside money from your paycheck on a pretax basis to pay for out-of-pocket health care costs like deductibles, copays, coinsurance, dental, vision, and more (See eligible expenses). New Hire Paperwork. State employees are encouraged to enroll in direct deposit, which transfers your salary straight into your checking or savings account. Step 1 - New Hire Checklist Print out the New Hire Checklist for Supervisors and review this with your supervisor. How to apply The new employee must provide documentation of (a) identity and (b) work eligibility. How To use Sign Washington New employee checklist online. DSHS will then forward that information to the other relevant government agencies within Washington. The collective bargaining agreements between the State of Washington and the different unions can be found on the following website the Office of Financial Management website. All employers must report new hires within 20 days of hiring to the Illinois Department of Employment Security. For Hire license, vehicle certificate, and taxi meter fees; Want to apply by mail? The document you must use is Form I-9, Employment Eligibility Verification, which must be completed by each new hire. As an eligible state employee, you and your family can choose from several medical and dental plans coordinated by the Public Employees Benefits Board (PEBB) Program. ACT. Let’s get started. Non-represented employees can answer many questions regarding appointment changes, promotions, transfers, layoffs, recruitment, retention, and classification by referring to Civil Service Rules. Eligible employees also have access to a competitive benefits package that includes health insurance, retirement, and vacation benefits. WAC 51-11C (Commercial) 2nd Printing Errata for the 1st Printing WAC 51-11R (Residential) 2nd Printing; Effective July 1, 2021. It is important to think about how much to contribute to FSA. We are excited to have you join our college community. If you enroll family members on your PEBB insurance coverage, the PEBB Program must also receive proof of their eligibility. As a state employee, you may be eligible to receive benefits through the state of Washington. To determine how much you want to contribute per pay period, estimate your expenses for the plan year and enroll in the FSA for that amount. No installation needed. As an employee new to state service, you will have several forms to complete within specified timelines to process your insurance benefits, payroll, retirement, etc. Some counties (Mason, and Grays Harbor) offer free or reduced bus passes. Long-Term Care Worker Check-list. You may purchase additional optional coverage. Similar to DCAP, FSA follows the "use-it or lose-it" rule. Any hours worked for the 1st through the 15th of the month are paid on the paycheck on the 25th of that month. State employees earn a base salary which is the salary range associated with their job classification. Welcome! The Department of Enterprise Services Small Agency Services is here to support you during your transition. By filing, you will receive your Washington State Unified Business Identifier, or UBI number (state business identification number). Additional optional life and AD&D insurance is available for purchase. Get your EDL/EID; Proof of citizenship, identity, Social Security number and residence; Renew your EDL/EID; Update your EDL/EID . State paydays are the 10th and 25th of each month, but are adjusted if they fall on a weekend or a holiday. In 1988, the Washington State Patrol became just the third state law enforcement agency… Bureaus See how our organization is structured. What to do if you're a victim; Enhanced driver license/ ID card (EDL/EID) Steps to getting your EDL/EID. Start by visiting the RideshareOnline site to learn about some of the many ways to participate in the program, find a rideshare partner, calculate the cost savings with different commuting options, and to learn how you can win prizes through tracking trips! You should have already received your employee identification number (EID) and set up your UW NetID, but if you haven’t, let your supervisor know right away. It is important to think about how much to contribute to DCAP. You can also visit the Small Agency Toolkit at any time to access helpful information and materials for employees, supervisors and managers. If you take no action, you will be enrolled in DCP and your employer will automatically defer 3% of your paycheck to DCP. Social Security card , birth certificate , or current passport. Every country or state that collects income taxes will require that every employer report and pay these taxes. For more information on plan differences, a comparison video, plan choice calculator, and other information that may assist you in making a plan choice, visit the DRS website or download the Plan Choice booklet. Before you hire employees, run through this 12-step checklist, which includes new hire forms, verification, insurance, and setting up payroll systems. Replace your driver license while out of state; Identity crimes or fraud. Washington State Department of Social and Health Services This … Congratulations on your new position within the state of Washington! All hires and rehires must report within 20 days of the new hire or rehire to the State of Hawaii Child Support Enforcement Agency. ALERT/ALERTA: Job search requirements will stay suspended, ALERT/ALERTA: Extra $300 begins processing tonight, ALERT/ALERTA: Update on new federal stimulus, ALERT/ALERTA: Potential new claim alert in eServices, EAMS for single filers importing wage files, Unemployment taxes forms and publications library, Division of Child Support at the Washington State Department of Social and Health Services. Checklist of Required Documents. It will help you prepare for the employee’s start day and help them get up and running as quickly as possible. signNow offers a powerful toolkit to create documents and add legally binding signatures. Delay in your new role differ based on your state or country ’ or... Employee must provide documentation of ( a ) identity and ( b ) work eligibility $ 5,000 in case accidental! Are successful in your new position within the state 's payday and holiday calendar for closures DES. 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